Payroll Based Journal (PBJ)...Mandatory Staffing Data Collection

Recorded On: 04/11/2018

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The Affordable Care Act requires CMS to collect electronic staffing data from nursing centers. The Act requires this data to be auditable and verifiable. The information is intended to collect direct care staff (employed and contracted), employee turnover and tenure, and must include census data and case mix.

CMS developed the Payroll-Based Journal (PBJ) to collect this data. The first mandatory reporting period began July 1, 2016. More information on PBJ and the manual can be found here. CMS has stated it will release risk adjusted measures on the average hours per resident day by nursing job categories this spring. CMS will also incorporate these measures into your Five-Star Ratings. The exact date of release is not yet known nor it is known when or if there will be a preview period for SNFs.

On April 6, 2018, the Center for Clinical Standards and Quality/Quality, Safety and Oversight Group at the Centers for Medicare & Medicaid Services (CMS) issued a memorandum , "Transition to Payroll-Based Journal (PBJ) Staffing Measures on the Nursing Home Compare tool on Medicare.gov and the Five-Star Quality Rating System." A brief summary of the information included in the memo is below. 

  • Transition to Payroll-Based Journal Data : Beginning in April 2018, CMS will utilize PBJ data to calculate the staffing measure rating for the Five-Star Quality Rating System.
  • Penalties: Providers with significant issues on their audits or who do not submit data by the reporting deadline will have their staffing star rating reduced to one star. Additionally, starting in July 2018 providers who have seven or more days in a quarter with no RN hours will have their staffing star rating reduced to one star. 
  • Staffing Data Audits: CMS shares some common errors that are found in the audits that providers should work to correct. 
  • Form CMS-671 : On June 1, 2018, centers will no longer be required to complete the staffing section of the form CMS-671.

Additionally, CMS has posted PBJ data for the third quarter of the calendar year 2017 to the public through a public use file (PUF) posted here. This file contains preliminary data submitted by providers for the third quarter of the calendar year 2017. You can view CMS' previously posted data available here as well for the first and second quarters of the calendar year 2017. CMS will continue to publicly post data for the subsequent quarters.

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Electronic Staffing Data Collection and the Payroll-Based Journal

Learn the basics and the history of the Payroll-Based Journal.

View the webinar by clicking on the right hand navigation pane.


Submit of Face the Consequences: Mandatory Staffing Data Collection Starting July 1st, 2016

Objectives:

  • Gain an in-depth understanding of the new PBJ requirements
  • Find out what hours to count and what not to count
  • Learn what processes you should implement today to get ready
  • Get Answers to some questions the industry is asking

View the webinar by clicking on the right hand navigation pane.

How I plan on Succeeding with Payroll Based Journal

This webinar is presented by providers who have successfully submitted data to CMS during the voluntary period. They will share the steps they took, the challenges they faced, and the lessons they walked away with. Attendees will get tips on how to successfully prepare their organization to submit the mandatory staffing data and answers to their questions.

View the webinar by clicking on the right hand navigation pane.


OnShift's Educational Session

Learn the ins and outs of the Electronic Staffing Data Collection requirements and best practices to collect, review and submit the required information to CMS. Get credit for the care your organization provides by implementing proactive processes that help get PBJ reporting right. This session includes 30 minutes of educational content and 15 minutes of audience Q and A. Interested? Contact OnShift today.

Kronos

Also offers a resource for providers. To learn more about their solution, contact Larry Florio.


For questions, email staffdatacollection@ahca.org

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